What is Document Management System Software Solution?
You can convert hard copy documents into digital format using DMS. Users can define own index for digital documents. Users use DMS System secured storage and retrieval of these documents as required. One can use the DMS system for safely storing computer made documents. You can track various versions of the documents, that are made over a period, using DMS. One can make a system workflow for process of digital documents using the DMS.
Documents are stored in a disperse way in most companies. Example of such documents are contracts, work orders, invoices, statements, reports, tech documents, medical records and also emails. People who are responsible for processing such documents have to physically find them for process. Thus they spend a significant amount of time in locating such documents. Customer many a time are not able to locate required document in time. This results in the following
Delay to locate documents which mean more time taken to
Process cost also more
In addition there could be compliance issues as users are not able to find documents in time
Dupli of work further more as every process requires data to be manual entered and work upon
Costly real estate space occupied for storing of hard copies also
How Document Management System Solution can help
Digitized indexed documents can be easily retrieved
Information is available on users fingertips
User can use OCR & ICR Technologies to speed up data extraction and also allow do away with errors that are associated with manual data entry
Allows use of system-based workflow so that Business Process operations become highly efficient
One can run various business processes also in an integrated manner
Customer can save large amount of time & efforts resulting in a significant reduction in cost of operations
All business compliances can be moreover met with ease
Frees up costly real estate space by moving hard copies to less costly site. Allow use services of Records Manage company
Allow you prepare digital Data DR site also
Document Management System Solution
Our service is built on a time tested world class product. Such system is in use by many from diff industry.
We are able to offer a solution cover all the steps that a document has to go through. These stages include:
Record paper documents also
Manage docu that are already in a digital form
Index of docu moreover
Build a secure digital system and also good search & retrieve sys
Link with workflow sys for system based process of digital documents
We can also help you set up a cloud based DMS using our solution.
Document Management System – Features:
One can also create Centralized repository for digitized documents
Easy to use web app and also users access in a safe way
Def ‘page types’, also Folders and Groups as per your business need